What goes on one
- The person, their role and the month.
- The monthly salary and the rate for one day — and how it was worked out.
- Days present, days on leave, days absent; half days as halves.
- Additions (overtime) and deductions (advances recovered, and any statutory deductions that apply to that employer).
- The net pay, the date and how it was paid.
The day rate is where disputes start. Dividing by a fixed 30 makes a day in February cheaper than a day in March; dividing by the days in that month does not. Whatever the method, write it on the slip.
A payslip is also the proof a person shows for a loan or a rented room — one more reason it must never change after it has been paid.
Example
Monthly salary ₹18,000. September has 30 days, so a day's pay is ₹600 (in a 31-day month it is ₹580.65, in a 28-day February ₹642.86). With two days that count as unpaid and a ₹3,000 advance being recovered, the payslip reads ₹18,000 − ₹1,200 − ₹3,000 = ₹13,800.
How Nivasik handles it
Nivasik does salary and payslips: pay worked out from the days somebody actually worked, advances, and payslips that are frozen once paid. It is not statutory payroll.
- Attendance is one square per person per day; half days are half.
- A day of pay is the monthly salary over the days in that month, never a fixed 30.
- Advances are taken off the payslip in the month they are recovered.
- The month is worked out in the database, so the screen and the payslip cannot disagree; a payslip is frozen once paid, and a later attendance correction cannot change what was paid.
- Marking the month paid books the net as an expense, on the day it was paid.