Attendance and salary
Attendance-based salary and payslip software for small businesses
One square per person per day, advances that come off on their own, a month that adds itself up — and a payslip that says exactly why ₹15,000 became ₹12,500.
Free for 45 days · no card · we do the setup
Nivasik turns daily attendance into each person’s month: a day of pay is the monthly salary divided by the days in that month, absence beyond the allowed week-offs and paid leave is deducted, overtime is paid at the same day rate, advances come off the payslip, and a payslip is frozen once paid. It is attendance-based salary, not statutory payroll: it does not calculate PF, ESI, professional tax or TDS.
Attendance, salary, advances and payslips come with the Group plan (₹2,499 per property a month, from three properties) and are open during the 45-day free trial — long enough to run one full month before deciding.
How the month adds up
Six rules, stated plainly, so nobody has to trust a number they cannot check.
- A day of pay is the monthly salary divided by the days in that month: 30 in September, 31 in October, 28 in February. Never a fixed 30 — each day is worth its real share of the month it falls in.
- The month’s allowance is the weekly offs that month actually holds — a month with five Sundays gives five — plus the paid leave days your policy allows.
- Days off taken are week offs, paid leave, absences and half of each half day. A day nobody marked is not counted as a day off.
- The deduction is the days off beyond the allowance, times a day of pay, and never below zero.
- Overtime is recorded in hours and paid at the same day rate: four extra hours on an eight-hour duty is half a day.
- Net pay is salary, minus the deduction, plus overtime, minus advances. The month is worked out in the database, so the screen and the payslip cannot disagree.
A worked example
One person, one month, every line of the payslip.
| Line | Working | Amount |
|---|---|---|
| Monthly salary | As agreed | ₹15,000 |
| A day of pay | ₹15,000 ÷ 30 days in September | ₹500 |
| Allowance | 4 Sundays in September 2026 + 2 paid leave days | 6 days |
| Days off taken | 4 week offs + 1 paid leave + 2 absences + 1 half day (0.5) | 7.5 days |
| Deduction | 1.5 days beyond the allowance × ₹500 | −₹750 |
| Overtime | 4 hours on an 8-hour duty = 0.5 day × ₹500 | +₹250 |
| Advance | Handed over on 12 September, recovered this month | −₹2,000 |
| Net pay | ₹15,000 − ₹750 + ₹250 − ₹2,000 | ₹12,500 |
Illustrative figures, worked the way the People and pay screen works them. Try your own numbers in the free salary calculator.
Attendance in one grid
Attendance is one square per person per day. Tap a square to cycle it — present, half day, absent, paid leave, week off, a full duty of overtime — and one button marks everyone present for today. Extra hours short of a full duty go in through “Record overtime”, and a dot in the square’s corner shows the day carried them.
The house rule is set once for the property: which weekday is the weekly off, how many paid days a month sit on top of it, and how long one duty is. Any person can override the first two — a hotel runs seven days a week, so the night auditor’s day off may be Tuesday while everyone else takes Sunday.
Advances and payslips
- An advance is money out on the day it is handed over, so it appears in that day’s book — not weeks later on a payslip.
- You choose the month it is recovered in, and it comes off that payslip as its own line.
- Paying books the net pay as an expense, not the gross: the advance already left on its own day, and counting it twice would overstate what the month cost.
- A payslip is frozen once paid. Correcting an attendance row six weeks later does not move it; it is a record of what was paid.
- Overtime is a line of its own on the payslip, never folded silently into the total.
- Pay is private: salaries, advances and payslips are visible to the owner and to each person for their own, not to the rest of the team.
Month-end, in five steps
- Through the month, whoever runs the shift marks the grid; overtime goes in as hours.
- On the last day, the People and pay screen already shows every person’s month: present, leave used against the allowance, deductions, overtime and advances.
- Check the exceptions — a missing mark, an advance to recover — and fix the grid, not the total.
- Pay by bank, UPI or cash as you already do, then record it; the payslip freezes and the net pay lands in the day book.
- Hand over the payslip, with every line that turned the salary into the amount paid.
What it does not do
This is the arithmetic of a small team’s month — attendance, salary, advances and payslips. Statutory payroll stays with your accountant.
Not included, said plainly
- It is not statutory payroll. It does not calculate PF, ESI, professional tax or TDS, and it files no returns with any government portal.
- It does not move money: salaries are paid by your bank, UPI or cash, and the payment is recorded.
- Attendance comes from the grid alone: no biometric machine, face scan or GPS check-in feeds it.
- A day of pay is always the salary over the days in that month. If an employment contract divides by 26 or 30, this screen does not work that way.
- It is not legal or tax advice on labour law, wages or deductions.
What it costs
Attendance, salary, advances and payslips (the People and pay screen) come with Group at ₹2,499 per property a month, from three properties. Every screen, this one included, is open during the 45-day free trial with no card.
Questions people ask
How is salary per day calculated?
In Nivasik a day of pay is the monthly salary divided by the number of days in that calendar month: ₹15,000 is ₹500 a day in September and about ₹483.87 in October. Some employers divide by 26 or 30 instead — that is a contract choice, and this screen always uses the days in the month.
How do I deduct an advance from salary?
Record the advance on the day it is given and choose the month it is recovered in. It shows as money out in that day’s book and comes off that month’s payslip as its own line.
Is a half day counted as half?
Yes. A half day is half a day present and half a day absent — never rounded up or down.
Can a paid payslip be changed?
No. Once paid, a payslip is frozen; correcting attendance afterwards does not move it. That is deliberate — it is the record of what was paid.
Does it do statutory payroll — PF, ESI, professional tax or TDS?
No. It works out attendance, deductions, overtime, advances and each month’s payslip; PF, ESI, professional tax and TDS, and any filing, stay with your accountant.
Is there a free salary calculator?
Yes — the salary calculator on this site is free to use with no sign-up. Nivasik itself, with attendance and payslips, is free for 45 days.
Try it on your own place, free for 45 days.
We set it up for you — your rooms, menu or stock list, your staff and your prices — and walk it end to end on your phone. No card, and we invoice only if you stay.