For hotels
Hotel management software for independent hotels in India
The front desk, the restaurant downstairs, the people and the money — one set of books for a hotel of twenty to eighty rooms.
Free for 45 days · no card · we do the setup
Nivasik is hotel management software made in India for independent hotels of roughly 20 to 80 rooms. It runs the front desk (reservations, check-in, folios, GST invoices, night audit), guest requests from a QR sticker in each room, housekeeping and maintenance, the restaurant or bar as a POS outlet, and staff, salaries and expenses — all on one ledger in rupees.
The whole front desk is the Pro plan at ₹4,999 per property a month for up to 80 rooms, a restaurant is ₹1,499 per outlet, and the first 45 days are free with the setup done for you.
Where a small hotel quietly loses money
None of it is dramatic. It is the same small leaks, every week, in every hotel that runs on paper and chat.
| What usually happens | What Nivasik does instead |
|---|---|
| A guest checks out and the restaurant bill from last night surfaces an hour later | Restaurant orders post to the room while the guest is in-house, so check-out settles one bill |
| A room is given to an arriving guest before housekeeping has finished it | The desk reads the housekeeping board live, so a room still marked dirty is visibly not ready |
| An AC complaint is forwarded three times in the staff group | A ticket with one owner, a target, and escalation if the target is missed |
| A regular gets a discount and nobody can say why at month-end | A discount will not save without a reason attached |
| A company that stays often pays “at the end of the month”, tracked in a notebook | The city ledger keeps company accounts and who owes what (Group plan) |
| A night is never charged because the guest left in a hurry | A list of unbilled nights, each with “bill it” or “write it off” and a reason |
Everything a hotel runs on
Front desk and billing
The stay from booking to invoice: the rack, check-in with the ID kept, the bill, the GST invoice and the audit that closes the day.
Read more →Guest requests
A QR sticker in every room; each request a ticket with one owner and a clock.
Read more →Housekeeping
Every room dirty, clean, inspected or out of order, updated from the housekeeper’s phone.
Read more →Maintenance and assets
Each AC, geyser and lift with a history, and service schedules that raise their own tickets.
Read more →The restaurant and bar
Tables, kitchen tickets and a kitchen screen, with bills that post to the guest’s room.
Read more →Staff and salaries
Roles and permissions for every login; attendance, advances and payslips at month-end.
Read more →A day at a forty-room hotel
Times are illustrative; the order is how a hotel day actually runs.
- 06:00 — a quarterly AC service falls due and its ticket reaches maintenance before breakfast.
- 08:30 — yesterday’s departures are marked dirty in one tap; housekeepers take their floors on their phones.
- 11:00 — check-outs settle: the nights post themselves, the restaurant’s charges are already on the folio, and the GST invoice is issued from the bill.
- 14:00 — check-ins: ID documents on file, folios opened, a deposit taken from the walk-in.
- 20:30 — a table in the restaurant charges dinner to Room 305; the bar’s takings stay in the bar’s own outlet.
- 23:45 — the night audit closes the day; the day book shows cash, UPI and card in, and what went out.
When you own more than one hotel
Each property keeps its own address, its own staff and its own data, and the database itself keeps one property’s rows away from another’s — not an app setting someone can switch off. One login can hold several properties, but only by being attached from inside each one, and it asks which property to open rather than picking one silently.
From three properties, the Group plan is ₹2,499 per property with one invoice for the group and setup at each. What does not exist yet is a single screen that adds every property together; today you switch between them.
What it does not do
Said on the page, rather than discovered in the second month.
Not included, said plainly
- No payment gateway: payments are recorded by method, and card payments go through your own machine.
- Channel sync is iCal with Airbnb and Booking.com; rates are not pushed into MakeMyTrip, Goibibo or Agoda.
- Guest messages open WhatsApp, SMS or email with the text ready; they are not sent automatically.
- Invoices are GST invoices, not e-invoices, and returns are filed by your accountant from the exported GSTR-1 data.
- Hotel screens need the internet, and there is no door-lock integration.
- Foreign guests’ Form III is submitted by the hotel on the Bureau of Immigration portal; Nivasik keeps the register it is filled from.
What it costs
Core is ₹2,999 per property a month for the request queue, rooms and QR codes, staff and reports (up to 40 units). Pro is ₹4,999 for up to 80 units and adds the whole front desk, billing, GST invoices, housekeeping, maintenance schedules, expenses and inventory. Group is ₹2,499 per property from three properties. Each restaurant or bar is ₹1,499 per outlet.
Questions people ask
Which software is used in hotels in India?
A hotel’s front desk runs on a property management system (PMS), often beside a separate POS for the restaurant and spreadsheets or chat for everything else. Nivasik puts the PMS, the restaurant POS, guest requests, housekeeping, staff and expenses on one ledger.
How much does hotel management software cost in India?
Nivasik charges one flat price per property: Core ₹2,999, Pro ₹4,999, or Group ₹2,499 per property from three properties, a month. There are no per-guest fees and no setup fee, and every plan starts with 45 days free.
Can a hotel of ten or twelve rooms use it?
Yes. Core and Pro are priced per property, not per room, with limits of 40 and 80 units, so a small hotel pays the same flat price and uses as much of it as it needs.
Can I keep my current PMS and add Nivasik for requests?
Yes. Core runs guest requests, housekeeping-style tickets and maintenance alongside whatever PMS you already trust.
Does it issue GST invoices for hotel stays?
Yes, with consecutive numbers, SAC codes and CGST plus SGST or IGST, built from the bill. It does not generate e-invoices or file returns.
Who does the setup?
We do. Rooms, rate types and prices, staff, response targets and the QR codes to print are loaded in about a day, and an existing room list in Excel can be imported.
Try it on your own place, free for 45 days.
We set it up for you — your rooms, menu or stock list, your staff and your prices — and walk it end to end on your phone. No card, and we invoice only if you stay.