For cafes
Cafe POS and billing software for cafes in India
A queue at the counter, a barista calling numbers, six tables that order from their phones, and regulars who want their tenth coffee free.
Free for 45 days · no card · we do the setup
Nivasik runs a cafe’s counter: quick billing with sizes, add-ons and combos, a token screen that tells a customer their order is ready, QR ordering at tables, loyalty points for regulars, and stock that comes off by recipe with every cup. Orders reach a screen at the coffee station and in the kitchen, item by item.
Cafes run it as the POS at ₹1,499 per outlet a month; the first 45 days cost nothing.
The menu a cafe actually has
Choices and extras are two different things, and the bill treats them differently.
- Pick-one choices replace the price: a regular or a large is a different price, not an extra charge on top of a guess.
- Extras add to it: an extra shot, a different milk, whipped cream.
- Combos — a coffee and a croissant at one price — with each part still coming off stock.
- Happy hours and coupons set up in advance, so nobody types a discount at the till.
Counter first, then the screen
Most cafes take the order at the counter. The customer gets a token number, the order reaches the coffee station’s screen, and the order-status board shows the number when it is ready — no shouting across the room. A second screen can face the queue and show the bill as it is built.
For the tables, a QR on each one lets a customer order from their phone; the order lands on the same station screens as the counter’s, and payment is taken at the counter when they leave.
Stock by the cup
Recipes per drink
So many grams of beans and millilitres of milk in each cup: the stock comes off as it sells, and the reorder list knows before you run out.
Milk in litres
Liquids are kept in millilitres and shown in litres, and a delivery of milk is costed per litre from what you paid.
Wastage with a reason
Spoiled milk, a dropped cake, a staff meal or a sample — each one taken off the shelf with its reason on record.
What a drink earns
Cost to make beside what it sells for, so a price rise is decided on numbers.
Regulars
- Loyalty points for anyone who gives a mobile number, earned on what they actually paid.
- Gift cards and wallets for the office that buys coffee in bulk.
- Khata for the studio next door that settles at the end of the month.
- A feedback QR printed on the bill.
A cafe day
- 07:30 — open the counter; the milk delivery goes in on the restock sheet.
- 09:00 — the morning rush: tokens called from the board, points added to regulars.
- 13:00 — tables order by QR; the kitchen screen takes the sandwiches, the coffee station the drinks.
- 17:00 — happy hour starts on its own, at the time you set.
- 21:00 — the unsold cakes are written off with a reason, the drawer is counted, and End day prints the report.
What it does not do
For a cafe, these are the edges.
Not included, said plainly
- No card terminal or payment gateway; table QR orders are paid at the counter.
- The kitchen and coffee-station screens need the internet.
- Swiggy and Zomato orders are typed in from the platform’s own tablet.
- No automatic messages to customers; sharing opens WhatsApp with the text ready.
What it costs
₹1,499 per outlet a month, with no setup fee and no charge per order. A cafe inside a hotel or a hostel runs as that property’s outlet and can post bills to a guest’s stay.
Questions people ask
Can customers order from their table?
Yes. A QR on each table opens your menu on the customer’s phone; the order goes to the station screens, and payment is taken at the counter.
Is there a token display for pick-up orders?
Yes. An order-status board shows each token number as its order becomes ready, and a customer-facing screen can show the bill as it is built.
Can I run a loyalty programme?
Yes — points for customers who give a mobile number, earned on what they paid after discounts. Points are taken off the moment they are applied, so they cannot be spent twice.
Can I track coffee and milk stock?
Yes. Put a recipe on each drink and the beans and milk come off as it sells; milk is kept in millilitres and shown in litres.
How much does cafe billing software cost?
Nivasik’s POS is ₹1,499 per outlet a month after 45 free days. There is no charge per order and no setup fee.
Try it on your own place, free for 45 days.
We set it up for you — your rooms, menu or stock list, your staff and your prices — and walk it end to end on your phone. No card, and we invoice only if you stay.