Inventory
Inventory management software for hotels, restaurants and shops
Consumables you count and things you follow — towels, cashew and ten spare heaters — on one stock ledger that refuses to go below zero.
Free for 45 days · no card · we do the setup
Nivasik keeps stock lines with reorder levels, takes stock off as items are sold or issued into rooms, suggests purchase orders from what is running low, and books supplier bills and returns. Recipes consume ingredients as dishes sell or batches are made, lots carry their own cost and expiry, and every movement lands in a log that cannot be edited.
Inventory comes with Pro at ₹4,999 per property a month, and a shop’s or restaurant’s stock comes with the POS at ₹1,499 per outlet; both are free for 45 days.
Count it, or follow it
The question that decides how an item is kept.
Ten spare room heaters in a store are a stock line: you count them. Issue one into Room 204 and it becomes a tracked asset with its own history — installed, sent for repair, back in store, written off. Issue a towel into the same room and it is simply a stock movement, because nobody follows towel number seven.
That one distinction is the whole design. It lets a hotel keep linen, toiletries and cleaning supplies as consumables while following every AC, geyser and television as an asset, and it lets a kitchen treat cashew and ghee as ingredients without pretending each gram has a serial number.
What the database refuses
Rules enforced by the database itself, so a browser cannot skip them.
- Stock below zero: issuing 12 against a shelf of 10 is refused, instead of quietly writing zero.
- An edited log: movements — bought, issued, returned, written off, corrected — are insert-only; nobody can change or delete one afterwards.
- A write-off without a reason: write-offs and count corrections carry their reason with them, so next month still says why.
- A lost repair: a unit back from repair and returned to store puts its own stock line back up by one.
- Drifting weights: weight items are counted in whole grams, so a counter selling 50 g at a time all day still matches the shelf.
- The wrong lot: a sale takes stock off the lot that was actually sold, not simply the oldest.
Buying, from suggestion to shelf
- Suggest. Everything at or below its reorder level, grouped by the supplier who brings it and topped up to twice that level.
- Order. The purchase order is placed with the supplier the way you already do — a call, a message — and marked sent.
- Receive. A delivery note is drafted from what is still owed; posting it ticks the lines off and moves the order to part or fully received.
- Or restock in one line. “The milk came, twenty litres, 1,240”: type what you paid, and the cost per litre is worked out once.
- Pay and return. The supplier bill shows what you owe; goods sent back leave a debit note.
Kitchens and production
Recipes on dishes
A thali’s rice and dal come off as each plate sells. The kitchen’s shortfall is named: “only 9,800 g of dal left” says what to do, “not enough stock” does not.
Recipes on production
A bakery’s batch of dough, a kitchen’s sugar syrup or a sweet shop’s tray consumes its ingredients when it is made, not when it is sold.
Multi-stage
Give khoya its own recipe from milk, and “made ten kilos of peda” reaches back through the khoya to the milk — no second set of books.
Consumed, not issued
Ingredients used in cooking are their own kind of movement, so the busiest ingredient never looks like the best seller.
Batches and expiry
Lots with their own cost and expiry date, sold first-expiring-first, with wastage written off by reason.
The morning count
Open the day with what was made, what is left from yesterday and what has gone off, in one step.
What it does not do
Where the stock ledger stops.
Not included, said plainly
- Nothing is sent to a supplier by the software: a purchase order is marked sent once you have placed it yourself.
- Weights come in from label-scale barcode stickers or the keypad; a scale is not read over a USB cable.
- Stock is per property: a group owner opens each property’s stock separately, with no combined total yet.
- Stock screens need the internet, except the shop counter’s own offline billing.
What it costs
Inventory and consumables are part of Pro at ₹4,999 per property a month. For a shop or a restaurant, stock lives on the POS’s Stock tab and comes with the POS at ₹1,499 per outlet a month, on its own or beside any plan.
Questions people ask
How should a hotel manage linen and toiletries?
As consumables with a reorder level: issue them into rooms as stock movements and let the reorder list tell you when to buy. Follow durable items like ACs and geysers as assets instead.
Can stock reduce automatically when I sell?
Yes. A sale takes the item — or, with a recipe, its ingredients — off stock as the bill is taken, and a void puts it back.
What is FEFO?
First expiry, first out: the lot that expires first is sold first. Nivasik keeps each lot with its own expiry date and cost and consumes them in that order.
Can it tell me what to reorder?
Yes. The purchase-order suggestion lists everything at or below its reorder level, grouped by supplier and topped up to twice that level.
Can I keep stock in kilos and grams?
Yes. Weight items are stored in grams and shown in kilos or grams with one switch; milk and oil work the same way in millilitres and litres.
Try it on your own place, free for 45 days.
We set it up for you — your rooms, menu or stock list, your staff and your prices — and walk it end to end on your phone. No card, and we invoice only if you stay.